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Understanding Payroll Accounting and Finding the Right Payroll Accountant

Payroll accounting is essential for any business, ensuring employees receive their pay accurately and on schedule. It involves recording and managing all financial aspects of employee compensation, including wages, bonuses, deductions, and taxes. Here’s a closer look at how payroll accounting works and what to consider when choosing a payroll accountant in Highlands Ranch.

How Payroll Accounting Works

  1. Recording Employee Hours and Earnings: The process begins with tracking employee hours worked and calculating their gross earnings. Employee earnings include regular wages, overtime, bonuses, and commissions.
  2. Calculating Deductions: Deductions are subtracted from gross earnings to determine net pay. These include federal and state taxes, Social Security, Medicare, health insurance premiums, retirement contributions, and other voluntary deductions.
  3. Paying Employees: After deductions are calculated, the net pay is disbursed through checks or direct deposits.
  4. Tax Filings and Payments: Payroll accountants ensure that all payroll taxes are calculated correctly, filed timely, and paid to the appropriate government agencies.
  5. Record-Keeping and Compliance: It is essential to maintain accurate payroll records and ensure compliance with federal, state, and local laws. Detailed records of employee wages, hours worked, and tax filings are vital.

What to Look for in a Good Payroll Accountant

  1. Experience and Expertise: Look for a payroll accountant with a solid background in payroll accounting and familiarity with the latest payroll software and technology.
  2. Attention to Detail: Accuracy is critical in payroll accounting. A good accountant must be meticulous and detail-oriented to avoid errors that could lead to legal issues or financial losses.
  3. Up-to-date Knowledge: Payroll laws and regulations frequently change. Ensure your accountant stays informed about the latest updates in tax codes and labor laws.
  4. Communication Skills: A payroll accountant should effectively communicate complex payroll information in a way that is easy to understand for both employers and employees.
  5. Reputation and References: Look for an accountant with positive reviews and strong references from other businesses.

For businesses in the Highlands Ranch area, we recommend Matthew P. Schlanger, a seasoned CPA with extensive experience in payroll accounting. Matthew Schlanger is known for his expertise, attention to detail, and commitment to client satisfaction. Learn more about his services at

Choosing the right payroll accountant can save your business time and money while ensuring compliance with all payroll regulations. Consider these factors to make an informed decision and keep your payroll process running smoothly.

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